Team Organic Tries: Trello
At Team Organic we’re focused on providing great SEO, content and social media services to our clients.
To get everything completed efficiently and to the best of our ability, we need to be pretty organised. Lately we’ve been putting Trello to the test to see how it squares up.
If you’re unfamiliar with Trello, here’s a bit of background:
Trello is a web-based project management tool that was created in 2011, which is focused on the Kanban method of organisation (thank you Wikipedia). It has a variety of uses both in work and home life, whether you’re planning a holiday or checking who in your team is working on what.
Here’s what Team Organic thought of Trello when we tried it out.
How long have you been using Trello for?
Phil: I’ve been using it for about 4 months now.
Lauren: I’ve been using Trello for 10 months.
Lee: About 4 months now.
Kara: About 6 months in work and at home.
What do you use Trello for?
Phil: I use Trello to plan and organise projects within my job role. It makes an ideal place to store lists, research links and comments. We also use it as a team to work on, plan and contribute to content ideas, events and social strategies.
Lauren: I use Trello for creating and managing content ideas. As a rule I have five lists within every content board; ‘Ideas’, ‘Next up’, ‘Doing’, ‘Done’ and ‘Published’.
Lee: I use Trello as a to do list for daily or weekly tasks.
Kara: I use Trello mostly to keep notes on different article ideas for each website I write for. I can also add a few notes to each card to keep track of websites I’m using to research a post.
I have a list of ideas and when I’m working on something, I move it to the “doing” list and when an article is finished, I can move it into the “done” list.
If I have a particular deadline for an article, I can easily add it in. I can also use labels to colour code my articles depending on what site they go on so I can see what I’ve completed on the “done” list at a glance.
How does it compare to your previous system for organising?
Phil: Having previously used Microsoft software to organise myself I find Trello much simpler while not taking away much functionality. The added ability to share access and editing abilities with a team makes it my preferred system for organisation.
Lauren: For content ideas I had previously relied on a trusty notebook, which ended up becoming a bit of a messy way of working. Trello is much more efficient and being able to share boards with other members of the team has really helped our overall organisation.
Lee: While not as comprehensive feature wise, it covers the main stuff and is much more reliable.
Kara: I’ve been using the app Todoist which is good for personal use but find that Trello is better for organising workloads and projects as well as sharing information and updates with colleagues.
What’s your favourite Trello feature?
Phil: The way in which Trello boards can be shared and worked on by multiple people. This has been incredibly helpful for our team when working on content, planning social campaigns and sharing new ideas.
Lauren: The Chrome extension makes it really easy to add a web page to any Trello board, so you can use other sources for inspiration and revisit them later when you’re building on a content idea. I also like the calendar feature, as I can keep track of when content has been published.
Lee: It instantly updates on all devices and is pretty much free. I was using a doc in One Drive previously and I would occasionally lose updated text. It’s also really quick compared to the previous method which is a big plus.
Kara: The labels are a handy feature so you can see at a glance what cards are related by theme/subject. It has also been good to share your boards with others, so we have a couple of boards that we can all access in our team so we can share ideas and see who’s working on what.
What feature do you think Trello could improve on, add or change?
Phil: Its integration into Slack seemed promising but unfortunately we couldn’t get on with its functionality so continue to use them separately.
Lauren: I had hopes that the integration with Slack would make things a lot easier for our team, but unfortunately this wasn’t the case! The chat bot had too many commands to remember and we just reverted back to working with both separately.
Lee: Rather than opening modals to do common tasks like archiving, adding bullet points etc. it would be nice to have shortcut buttons. I have a high volume of items added and removed each day so it would be better for me.
Kara: I’d like to be able to delete boards and cards more easily. There’s also the choice to incorporate Trello into Slack but it seems a little overcomplicated.
Would you recommend Trello?
Phil: Definitely. If you have lots of ideas or projects on the go – especially if they require research then Trello is a simple way to keep all your information in one place and can be easily shared and accessed by a team.
Lauren: Trello works so well for content creators. I’d especially recommend it to those working on a freelance basis, as it can help you keep on top of different projects.
Lee: Yes, for speed, accuracy and convenience.
Kara: Yes, it’s free and simple to use. It’s a good idea to use in work as a to-do-list feature or to keep your notes and ideas more organised.
Are you thinking of trying out Trello, or are you already a tried and tested user? Leave your own thoughts on Trello in the comment section below!